DATA Scheme data sharing agreements go live

We’ve made great progress in adding additional capabilities to Dataplace. Dataplace users can now commence a data sharing agreement under the DATA scheme. Data users and custodians can enter into a collaborative process to progress an agreement, including the ability to auto-generate, review and amend the agreement. Authorised officers will then be able to physically sign an agreement for uploading in Dataplace. The agreement will then be complete, pending registration. ONDC will complete registration and provide notification once this has been finalised. This is the first step on the road to full end-to-end automation. The ability to commence a DATA Scheme data sharing agreement is also available in the Training environment.

Choosing a pathway and uploading an agreement

There are three pathways to data sharing:

• General data sharing agreement,
• Project summary (no agreement), and
• Data Scheme data sharing agreement.

Data custodians and users can select one of two choices for DATA Scheme data sharing agreements and for General data sharing agreements.

Dataplace can auto-generate a draft agreement which you may download and choose to adapt or approve as is.

If you are using a Dataplace auto-generated agreement, you can select ‘upload adapted Dataplace generated agreement.’

Alternatively, you can choose ‘Upload custodian’s own agreement’ if you prefer to develop your own agreement.

You can then upload the completed signed agreement under the Documents tab at the collaboration stage, once parties have agreed on project requirements.

If you’re uploading a project summary (which is not a formal agreement, but an outline or schedule of the sharing that will take place), select ‘Upload custodian’s own agreement.’

Once the process is fully automated you will have the choice to select ‘Dataplace generated agreement’ and not need to upload a physically signed document.

Changes to the form

The following changes have been made to the data request form:

• Questions have been added to assist with meeting legislative requirements for a DATA Scheme data sharing agreement.
• The Sent and Received tabs are now labelled Requestor and Custodian for clearer identification.
• The Activity tab tracks the movement of a request to agreement stage, including if a request is transferred to another custodian.
• A new Supplementary tab includes questions about privacy and legislation requirements where appropriate to the project.
• A new Documents tab where you can view and upload the signed agreement and any documents relating to the agreement not already added under available tabs.

General data sharing agreement clause bank

Thanks again to our legal engagement stakeholders who have contributed feedback to the consultation process on the General data sharing agreement clause bank earlier in the year.

Work to incorporate stakeholder feedback is ongoing. As yet no changes have been made to general data sharing agreements available in Dataplace. We will engage with contributing stakeholders once updates to the clause bank have been drafted. Users will receive a notification when the changes are ready to be included in Dataplace.