Dataplace

This glossary defines terms from the export summary of data sharing activities, which can be generated as a .csv file by selecting the Actions menu (vertical ellipsis) on the Manage data requests page.

The export summary lists data sharing activities in rows, with columns offering additional details.

Column Name	Definition and Guidance
Additional custodian	The organisation name(s) of any additional custodians added to the data sharing activity.
Assessment date	The date the lead custodian completed their assessment.
Agreement end date	The date the data sharing agreement will expire. This field will be empty if the agreement will be ongoing.
Assessment outcome	The in principle decision made by the lead custodian. The assessment outcome will be one of the following: Yes – using the DATA Scheme Yes – using data custodian’s existing legislation No.
Dataset shared	The name of the dataset (data asset) being shared, as well as additional particulars about that dataset, including dataset description and dataset sensitivity. The response may contain one or many of the following: Sensitive Personal information Personal information that is biometric. When more than one dataset is shared, this information will be displayed with a comma separator in the .csv file. e.g. ["datasetname1","confirmsensitivepibio","describedataset", "datasetname2","confirmsensitivepibio","describedataset”]
Data service	The services that will be provided. Data services include: De-identification data services Secure access data services Complex data integration services Confidentiality treatment services Data integration services. Each service selected will display the following in the .csv file: “service”, “name of service”, “service provider type”, e.g. [Complex data integration services, data custodian, Provider1)]
Data service provider	The name of the organisation providing data services (where applicable).
Data service required	A confirmation if a data service provider is required for sharing the data requested.
DSA type	The type of agreement chosen to govern the sharing of data. The agreement can be system generated or an existing template and are identified as: DATA Scheme data sharing agreement General data sharing agreement.
DSR ID	The identifier of the data sharing request activity. The data sharing request will also be the identifier of a Dataplace generated data sharing agreement if utilised.
DSR status	The state of which the data sharing request activity is in. For the data sharing request activity, one of the following statuses will apply: Draft (an incomplete request yet to be submitted) Submitted (request has been successfully submitted to a data custodian) Under Assessment (assessment of the request has commenced) Refused (assessment of request has been submitted as ‘No’; or lead custodian has decided not to proceed with sharing during Collaboration in progress, For review or For Approval stages)) Collaboration in Progress (request has in principle approval to share) For Review (request details to inform an agreement are ready for review) For Approval (request and data sharing agreement ready for authorised approval) Agreed – in effect (General data sharing agreement approved, and sharing may commence) Agreed – terminated (General data sharing agreement has been terminated by the lead custodian) Pending Registration (DATA Scheme data sharing agreement awaiting registration) Registered – in effect (DATA Scheme data sharing agreement details published to register, and sharing may commence) Registered – expired (DATA Scheme data sharing agreement has passed its end date) Registered – terminated (DATA Scheme data sharing agreement has been terminated by the lead data custodian) Withdrawn.
Ethics required	An indicator if ethics approval is required to share the data requested.
Governance	The governance arrangements that will apply to the sharing of data requested. Governance arrangements may include one or more of the following which are separated by commas: Review of agreement Report on progress Establish or use an oversight body Access to premises for audits Matters to be disclosed by the user A formal process to notify parties and manage issues. A formal process to manage disputes at the executive level.
Last modified	The most recent date the responses was modified or updated. e.g. 2023-05-25T04:33:16.0000000Z
Lead custodian	The organisation taking the lead in sharing the data requested. Typically, the lead custodian will be the party providing all or most of the data being requested.
Legal arrangements	The legal arrangement under which the data sharing agreement will be held. Subject to the parties involved in the data sharing agreement the following applies: The parties intend the agreement to be legally enforceable The parties intend to comply with all of their obligations under this agreement, but do not intend to create legally enforceable obligations.
Modified by	The Dataplace user who last modified a question on the data sharing request form. The user may represent any party to the data sharing activity.
Request priority	An indicator of the priority of the request as indicated by the requestor. Response may include one of the following: There is Commonwealth funding associated with the project It will support delivering on a Ministerial/government priority Other.
Request submitted date	The date the original data sharing request was submitted to the data custodian.
Request under DATA Scheme	An indicator of the initial request seeking data under the authority of the Data Availability and Transparency Act 2022 (DAT Act 2022). Yes No.
Requestor	The requesting organisation name.
Title	The name of the data sharing activity. This will be the title of the request and also the data sharing agreement.