1.     Select Sign in from the banner at the top of any page in Dataplace.

2.     The Welcome to Dataplace - Authentication window will open. Select your organisation’s authentication service. For more information see Authentication services.

3.     If presented with the ‘Please select the organisation that you represent’ window, select your organisation using the Select Organisation dropdown.

4.     The Dataplace, Terms of Use - Individual window will open. Please ensure you scroll down and read the full Terms of Use. If you accept the Terms of Use, you may continue sign in by selecting the Acknowledge button.

Note: The Terms of Use - Individual will generally only be presented on first time access, when the browser history is cleared or when you sign in from a different device. This may differ depending on your organisation’s browser settings.

Note: The Terms of Use - Individual are available to read any time from the bottom banner on Dataplace.

5.     The Dataplace Registration - Organisation Administrator Nomination window will open. This is a one-time only function which appears if the Organisation administrator role is unassigned, for example, if you are the first person from your organisation to access Dataplace. You can claim the role, if you have the appropriate authorisation as determined by your organisation or nominate another user to accept the role.  You cannot progress further until the Organisation administrator role has been claimed.

a.     To claim the Organisation administrator role: Select the ‘I am the Organisation administrator’ tick-box.  

b.     To nominate another user from your organisation: Enter the email address of the Organisation administrator nominee, then select OK. The nominated user will receive an email prompting them to sign in to Dataplace and claim the Organisation administrator role.

6.     Once you have claimed the Organisation administrator role, enter a group mailbox in the Organisation Email field of the Dataplace Registration - Organisation Administrator Nomination window. This means your organisation can receive system notifications and data sharing requests from Dataplace. The group mailbox can be changed at any time from Manage organisation, under Details, Enquiry mailboxes. Once you have entered an Organisation email, select OK to continue.

7.     The Manage organisation window will open on the Terms of Use - Organisation page, for review and acceptance. Your organisation’s activities on Dataplace will be limited until the Terms of Use - Organisation have been accepted.

You can:
 

a.     Accept the Terms of Use – Organisation on behalf of your organisation if you are authorised to do so by your organisation, by selecting the ‘I have the authority to accept.’ tick-box, then Accept to continue.

b.     Accept the Terms of Use - Organisation on behalf of another user from your organisation if you are authorised by your organisation to do so, by selecting the ‘I am authorised to accept the Terms on behalf of the nominated authority, for my organisation’ tick-box, entering their First/Last name, position and email address, then selecting Accept to continue. The nominated user will receive an email that you have accepted the Terms of Use in Dataplace on their behalf.

c.      Nominate another user to accept the Terms of Use - Organisation by selecting the ‘I nominate another with the appropriate authority to accept the Terms’ tick-box, entering their First/Last name, position and email address then selecting Nominate. The nominated user will receive an email prompting them to sign in to Dataplace, to review and accept the Terms of Use on behalf of your organisation.

Note: The Terms of Use - Organisation are available to read on Dataplace.

8.     Once your organisation has completed onboarding, all users can sign in to access applicable services on Dataplace.

If you can sign in to Dataplace but receive errors when trying to perform activities on the platform, your organisation’s network may be blocking access to Dataplace services. For more information see Technical Support.